The Solution

What is InfoVerse®?

InfoVerse® is a co-branded all-in-one Portfolio, Program, Project and Financial Management solution, which simply solves today’s governance, delivery, financial management and reporting challenges.

At its core, InfoVerse® supports Portfolio, Program and Project Management (PPPM) governance and delivery, as well as comprehensive financial management and extensive reporting.

Feature Summary

Strategic Management and Alignment

  • Strategic Pillars and Strategic Initiatives aligned to programs and projects with projected benefits
  • Enables global communications and messaging of the strategic plan with a consistent message based on portfolio facts
  • Benefits Management, including tangible (cash) and intangible benefits definition, management, approval, realisation and profiling 

Portfolio, Program and Project Management Governance and Reporting

  • Portfolio, Programs and Projects management
  • Dashboard reporting at your fingertips in near real-time (i.e. refreshed up to 8 times a day, ~1min refresh)
  • Portfolio, Program & Project Status, Actions, Issues, Risks, Changes, Decisions, Schedules/Timelines
  • Simple Agile Delivery support including Epics, Sprints, Releases, Product Backlog and various Kanban/Sprint Boards
  • Timesheets, Forecasting and Resource Management and Utilisation (incl. capacity and utilisation planning)
  • Support for regular Portfolio, Program and Project reporting and governance forums (no manual Word/Excel/PowerPoint, or any other manual reporting required)

Financial Management and Reporting

  • Budgets, Forecasts, Spend, Forecast to Complete, Estimate at Completion, Variances in $ and % with detailed breakdown of Resourcing and Expenses
  • Fiscal Year support with Financial Life (FL), Financial Life to Date (FLTD), Financial Year (FY) and Financial Year To Date (FYTD), as well as rolling daily, weekly and monthly totals

Audit and Compliance Reporting

  • Reconciliation of accounts against GL and provides a comprehensive micro-granular audit trail
  • Support finance with capital and amortisation reporting (i.e. understanding asset spend over time and features delivered as part of that asset)

Administration, Lookup and Security Management

  • Administration features for ease of use without hard coded configurations
  • Azure Active Directory based permissions, each register is secured for the right audience
  • Based on Microsoft Azure Cloud with integrated security and redundancy, and appropriate B2B security and access controls
  • Automatic backups every 12 hours as part of the standard Microsoft Cloud agreement

Features and Capabilities (the “Brawn”)

The Features and Capabilities are accessed through the InfoVerse® SharePoint Online service and us such will be familiar to most SharePoint users.

PowerApps is used to augment the SharePoint capability with web applications where appropriate for more advanced editing and filtering features and capabilities, for example the Timesheet Application. Below is a brief summary of the main features and capabilities:-

Strategic Alignment and Benefits

  • Multiple Strategic Themes
  • Strategic Alignment (Pillars and Initiatives)
  • Strategic Objectives and KPIs
  • Benefits Management and Realisation
  • Tangible and Intangible benefit management
  • Ideas and New Features Management

Portfolio, Program & Project Management

  • Portfolio, Program and Project Administration
  • Portfolio, Program and Project Status Reporting
  • Scope and Deliverables Management
  • Project Phases and Milestone Management
  • Actions, Issues and Risk Management (incl. Corp Risk)
  • Change and Decision Management
  • Budgets – Expenses and Resources
  • Forecasts – Expenses and Resources
  • Timesheets – entry, view and management
  • Meeting Minutes – governance forums and ad-hoc

Program / Project Administration

  • Work Orders and Contract Management
  • Vendor Management and Contract Compliance
  • Invoice Administration – Expenses and Resources
  • Resource Management – Forecast and Utilisation
  • Timesheet – Review, Endorse and Approve
  • Systems and Tools Management
  • Version control, history and archiving of all registers
  • Lookup Management – Program Admin and Program Config
  • Audit and Compliance Reporting

Document Libraries

  • Program & Financial Administration document library
  • Link to Client SharePoint hub document libraries
  • … to be confirmed depending on Client document strategy,
    usually restricted to Program Admin due to size & cost limitations

System Administration and Configuration

  • Azure AD Tenant Control, Security Groups & User Mgt
  • Automatic Microsoft Backup every 12 hours
  • Permission Level Zero Trust Model and Access Control
  • System Configuration Administration
  • List Views and Column Controls

PowerApps Custom Applications

  • Timesheet Application
  • Request to Spend Application

… and many many more features and capabilities being added all the time, with a significant future roadmap of development!

Dashboards and Reporting (the “Beauty”)

InfoVerse® includes over 150 pre-built Dashboards and Reports out of the box. They can be scheduled to refresh up to 8 times a day providing a near real time experience, with each refresh taking less than 5 minutes to perform. The administrator can also perform an unlimited number of on-demand refreshes as required.

Below is a brief summary of the main dashboards and reports:-

Executive Reports

  • Ideas Visualisation
  • Meeting Minutes
  • Portfolio Status
  • Portfolio Finance (FY, FYTD and Monthly)
  • Escalated Actions, Issues and Risks
  • Escalated Changes and Decisions
  • Portfolio Timelines, Milestones & Releases
  • Strategic and Divisional Investment
  • Portfolio/Program Investment
  • Benefits Summary

Portfolio, Program and Project Governance Reports

  • Meeting Minutes
  • Portfolio / Program / Project Boards
  • Program-Project Status
  • Program / Project Finances
  • Project Finance (monthly)
  • Actions, Issues and Risks
  • Changes and Decisions
  • Phases, Milestones & Releases
  • Resource Management & Utilisation
  • Project Phase Costing
  • Projects Overview / Browser
  • Project Budget vs Forecast vs Spend Accuracy
  • Benefits Summary and Details

Program Administration Reports

  • Finance Summary (accum & monthly)
  • Resources (accum, monthly & forecast)
  • Expenses (accum, monthly & forecast)
  • Resource Browser and Resource Review
  • Timesheet Management and Validation
  • Work Orders (SOWs) & Invoices
  • Vendor Compliance
  • plus many other program admin reports

Finance Administration Reports

  • Portfolio Financials (Finance View)
  • Resource Finance Details
  • Resource Monthly Expenses
  • Expense Finance Details
  • Expense Monthly
  • Finance Exports for Journals

Vendor Reports

  • Custom reports and dashboards can be built for each vendor, filtered, restricted, secured and shared as appropriate

… and many many more Dashboards and Reports, with a significant future roadmap of development!

Formulae and Data (the “Brains”)

Formulae and Data Processing

InfoVerse® is built on a core data processing engine powered by Power BI (now Fabric) which includes more than 400 formulae -called Measures – processing information in real time in memory, enabling live filtering and processing of complex data queries.

Project accounting is a complex process, but is essential for managing all financial aspects of a portfolio, program or project. By tracking the different dimensions of cash, the different types of spend and with appropriate time intelligence, we can build strong financial resilience into all dashboards and reports and help inform critical decisions to ensure a program or project’s financial success.

Formulae for …

  • Financial Summaries
  • Drill Down Granular Detail (to a single day)
  • Resource Costs
  • Expense Costs
  • Capex, Opex and Propex breakdown
  • Expense Groups and Categories
  • Resource Net & Gross Salary, Super & oncosts
  • Audit and Compliance Details

… using Time Intelligence …

  • Itemised Daily, Weekly, Monthly, Yearly, Overall
  • Total Daily, Weekly, Monthly Yearly, Overall
  • Total To Date (TTD)
  • Financial Year (FY)
  • Financial Year to Date (FYTD)
  • Financial Life (FL)
  • Financial Life to Date (FLTD)
  • Financial Year on Year reporting (FYOY)

… and across these Cash Dimensions

  • Budget (B)
  • Budget To Complete (BTC)
  • Forecast (F)
  • Forecast To Complete (FTC)
  • Spend (S) – Committed and Actual
  • Estimate at Completion (EAC)
  • $ Variances (S, F, B, EAC)
  • % Variances (S, F, B, EAC)

… and a heap of other Formulae

  • Timesheet Units
  • Salaries (Gross and Net)
  • Superannuation, Workers Compensation, Payroll Tax, etc.
  • KPI Management – Age, Recent, Elapsed, Slack
  • Intangible Benefit Points
  • Return on Investment (ROI)
  • Earned Value (EV)

… and many many more Formulae being added continuously, with a significant future roadmap of development!

Data Model and Relationships

At its core, InfoVerse® has a complex data model with over 120 tables and complex relationships and is the real brains behind the Features, Capabilities, Dashboarding and Reporting.

The dataset can be refreshed up to 8 times a day, taking approximately 1-3 mins to refresh, providing near real time reporting for all users.

… and many many more data points, data tables and relationships being added as new features on rolled our from our future roadmap!